BY-LAWS OF THE
Amended January 1, 1991
PREAMBLE
With the object of providing
regulations for the democratic operation of the
ARTICLE I:
NAME
Section A:
The name of this
organization shall be the Arizona State Dairy Goat Association.
ARTICLE II: PURPOSE
Section A:
The purpose of this
association shall be: To uphold, support
and assist the American Dairy Goat Association, and to cooperate with and
maintain the standards of the same. To
constantly upgrade and better the dairy goat in its effective use to mankind
and to promote a better understanding of the dairy goat to the public.
ARTICLE III:
MEMBERSHIP
Section A:
Individual
membership dues of $15.00 per year.
Family membership dues of $20.00 per year. Individual membership is entitled to one
adult vote. Family membership is
entitled to two adult votes. An Adult
is 18 years or older.
Section B:
Membership dues are
payable January 1st or earlier of each year. Those in arrears on February 15th shall have
their membership terminated.
Section C:
Members having unpaid
dues at the time of any vote shall not be permitted to vote.
Section D:
A new membership
commencing after October 1st shall remain in good standing through
the following year.
Section E:
The fiscal year of
the Association shall be January 1st to December 31st.
Section F:
No officer or
member shall contract any debts in the name of the Association without
authorization of the membership. Nor
shall any officer, director or member alone be liable for any debts of the
Association. See Articles of
Incorporation.
ARTICLE IV:
ELECTION OF OFFICERS
Section A:
A nomination
committee of three active members shall be elected by the members at the
September meeting. The first person
nominated shall be Chairman. This
committee shall prepare a ballot with one or more candidates for each
office. This ballot is to be presented
to the membership at the October meeting and nominations from the floor may be
made at this time.
Section B:
No less than 15
days prior to the November meeting, a ballot shall be mailed to each member on
record at the last address with a return envelope addressed to the chairman of
the nominating committee. Ballots so
returned along with those brought to the November meeting shall be turned over
to three tellers, not on the ballot, appointed by the nominating
committee. Tellers shall complete an
immediate canvass of the vote.
Section C:
Officers and
Directors must be active members in good standing for at least six months prior
to the election.
Section D:
Officers’ terms off
office shall be one year. Directors
shall serve a staggered two-year term.
Two Directors shall be elected in even numbered years. Three Directors shall be elected in odd
numbered years.
Section E:
Vacancies in office
shall be filled by the remaining members of the Board of Directors voting
thereon by ballot.
Section F:
Installation of
officers and directors shall take place at the December meeting, hereafter
referred to as the Annual Meeting.
ARTICLE V:
OFFICERS’ DUTIES
Section A: PRESIDENT
The president shall
preside over all meetings of the Association and the meetings of the Board of
Directors. The President shall be the
interpreter of all parliamentary questions.
The President shall appoint a parliamentarian and all standing
committees, subject to the approval of the Board of Directors, and shall be an
ex-officio member of each standing committee.
The President shall sign all official documents.
Section B: VICE PRESIDENT
The Vice President shall
take up the duties of the President when the President is unable to perform
those duties. The Vice President is
charged with the responsibility of preparing a program for monthly membership
meeting, arrangement for a meeting place, and shall notify the Newsletter
Editor of these arrangements or notify members in case of any special agenda.
Section C: SECRETARY
The Secretary shall
record the minutes of each meeting. The
Secretary shall handle all official correspondence for the Association and read
all important correspondence at the regular meetings. The Secretary shall take attendance at
meetings to verify a quorum and validate voting rights. The Secretary shall maintain the membership
roster.
Section D: TREASURER
The Treasurer shall
collect all monies due and belonging to the Association bank monies and keep
itemized account of receipts and disbursements, present a written report at
each meeting of the Board of Directors and at each regular meeting. The Treasurer shall pay all bills against the
Association by check, and only when authorized by the Association. The book in which the record of receipts and
disbursements is kept shall be audited by a committee before the Annual
Meeting. This committee shall be
appointed by the President.
Section E: DIRECTORS
The five Directors
shall act with the other officers to carry on the business of the Association
and each shall chair one Standing Committee.
Section F:
All officers upon
retiring from office shall make arrangements to deliver to the incoming
officers all books, papers, or other property belonging to the Association
before the beginning of the new year.
Section G:
Any officer or
director missing three consecutive Association meetings without just cause may
be removed from office by a two-thirds vote of the Board of Directors, and
replaced in accordance with Article IV, Section E.
ARTICLE VI:
STANDING COMMITTEES AND THEIR DUTIES
Section A: SHOW COMMITTEE
The show Committee
will plan all shows presented by the Association for the current year. This Committee shall select and confirm show
judges for Association shows held during the current and following year. One director shall be the Chairman of this
committee.
Section B: YOUTH COMMITTEE
The Youth Committee
shall recommend and plan activities for the Association youth. This Committee shall be composed principally
of the youth. This Youth Committee shall
make recommendations to the membership which are designed to generate the
interest of youth in the Association and promote their role in the
Association. One Director shall be the
Chairman of this Committee.
Section C: PUBLIC RELATIONS COMMITTEE
The Public
Relations Committee shall promote the dairy goat, the goat industry, and the
Association thru activities and recommendations appropriate to these ends. This Committee shall seek publicity for
significant Association activities and events of its members. One Director shall be the Chairman of this
Committee.
Section D: MEMBERSHIP AND HOSPITALITY
The Membership and Hospitality
Committee shall actively seek and welcome new members to the Association. It shall welcome and make to feel at home
guests and friends of the club at all Association activities. This Committee shall make recommendations to
the membership to attract new members and further the cause of promoting good
will among members, guests and friends.
One Director shall be the Chairman of this Committee.
Section E: WAYS AND MEANS COMMITTEE
The Ways and Means
Committee shall propose and participate in fund raising activities for the
Association. They will assist show
committees in raising funds and/or in finding sponsors for show awards. One Director shall be the Chairman of this
Committee.
Section F: HISTORIAN
The Association
Historian shall chronicle the key events of the club and make the membership
aware of the relevance of past events to today’s when meaningful and
appropriate.
Section G: NEWSLETTER EDITOR
The Newsletter
Editor shall be responsible for the content and publication of the newsletter
and its mailing to the membership.
Section H: CUSTODIAN OF EQUIPMENT
The Custodian of
Equipment shall maintain an inventory of the property of the Association
together with a record of the location of all items not in his or her
possession. The Custodian of Equipment
will provide the Treasurer with a copy of this inventory to facilitate audit of
the books and see that all property is turned over to the next administration
at the Annual Meeting.
ARTICLE VII:
QUORUM
Section A:
Three Officers,
three Directors, and members present shall constitute a quorum at any regular,
special or annual membership meeting.
Section B:
The Board of
Directors consists of the four elected officers (President, Vice President,
Secretary and Treasurer), and five Directors.
No less than five Board members shall constitute a quorum at any Board
of Directors meeting.
ARTICLE VIII: AMENDMENTS
Section A:
Amendments may be
proposed to the By-Laws by written petition filed with the President 30 days
prior to the meeting. Said petition
shall be signed by 25% of the active members in good standing. The proposed amendment will be read at the
next regular meeting and published in the newsletter prior to being voted on. Amendments require a two-thirds vote of the
active membership in good standing for passage.
Failure to achieve a two-thirds amending quorum at a regular, special or
annual meeting shall results in ballot by mail.
The President shall appoint a teller’s committee of three to prepare the
ballot and tally the votes. Tellers
shall not be on the Board of Directors or from the ranks of those proposing the
amendment.
ARTICLE IX:
PARLIAMENTARY PROCEDURE
Section A:
On all questions of
parliamentary procedure the latest edition of Roberts Rules of Order shall
govern.
Revision
History:
1/1/07: Article III, Section A – Changed membership
dues from $10.00/$15.00 to $15.00/$20.00 for individual/family, respectively.